Implementation Checklist for New Accounting Software
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CHECKLIST FOR CONVERSION TO NEW ACCOUNTING SOFTWARE
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Responsible
Staff
Member
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Phase I
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Phase II
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Phase III
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ENVIRONMENT
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Order software
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Identify and order new computers/printers as needed
Install software on network/hard drives
Install printer(s) in network
Choose type of check stock for Accounts Payable/Payroll
CONVERSION
Enter/Convert chart of accounts on new system
Enter/Convert vendor information on new system
Enter/Convert customer information on new system
Enter/Convert beginning balances into software for start of conversion
Develop beginning balances for conversion period
Enter/Convert budget information into new software
SET-UP
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Decide on chart of accounts
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Map old to new chart of accounts
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Establish security levels for users
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List reports needed to be generated from software/ frequency of reports
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Determine closing accounts schedule for existing and new system
Determine offset account assignments for new system
Determine distribution codes (cost allocations) for new system
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IMPLEMENTATION
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Training classes for accounting staff
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Design format of needed financial statements; i.e. layout, account groupings
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Revise in-house data entry forms to accommodate new system
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Develop written procedures as needed
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Parallel 1st month on new software vs. existing system (optional)
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Refine checks and balances procedures for daily input and month-end close
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Review new report formats with directors/managers
90-day Review with Staff/Consultant
Annual Review with Staff/Consultant
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